Task Management Software for Teams

Manage less, accomplish more!

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Organize tasks

Organize processes of all kinds such as tasks, bugs, and to-do lists with tasks management in hierarchical areas and assign them to editors.

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Track tasks

Let yourself be reminded of due tasks early on, put delegated issues on resubmission, and leave the updating of the processes to your employees.

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Reports and KPIs

Use task management to inform all stakeholders with clear reports on the current project status. Improve your processes based on data collected.

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ascom task management software

Task Management Software as it should be!

{Allegra is a work management platform. With this powerful task management software you accelerate and simplify your teamwork.

Organize your tasks

Structure your workspaces and tasks in a hierarchy for a good overview. Execute your tasks management systematically with the Getting Things Done-Method. Set priorities and deadlines, share important information with others and assign tasks - all in one place. This is how you achieve

  • Overview and transparency
  • Shorter meetings
  • Better resource utilization
  • Traceability

Track your tasks

It's good if you have a plan. With Allegra you can realize it. Track your projects and tasks over the whole life cycle. Recognize risks in time and take immediate action in case of plan changes. See the status of the work in real time and thus ensure that everyone can work efficiently.

Improve your processes

Without any additional effort you will have data and key process indicators (KPIs), which you can use to improve critical elements in your processes. With meaningful reports you can present the performance of your teams to superiors and customers.

Workflow automation

With Allegra you can automate your workflows without having to program anything. Automatic response to emails, follow-ups, escalations and approval procedures: the graphical workflow editor and the Allegra Task Engine make it easy to automate even the most complex tasks.

Mobile task management

Task management on the road - with your smartphone, iPhone, tablet or iPad. Mobile access to project data promotes team collaboration, even if the team members are not on site at the company. The mobile app Teamgeist is free of charge. With this task management app project work becomes a pleasure.

Task management made easy

Allegra is the most powerful task management software on the market. It offers high functionality and easy usability.

  • Team tasks
  • Task templates
  • delegate tasks
  • Task reports
  • Getting Things Done
  • tasks in the calendar
  • Tasks with time recording
  • Gantt diagram
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Workspaces and items

Use workspaces to map projects, portfolios, organizational or geographical structures. Fully hierarchical.

Use "items" to map everything else hierarchically, e.g.:

  • Tasks (plannable, useful in task management and project management)
  • Action points (not plannable, useful in task management)
  • Tickets (Helpdesk and Service Desk)
  • Bugs (Issue Tracking, Bug Tracking)
  • Requirements (ALM, requirements management)
  • Minutes of meetings

Task management software improves your processes

With our task management software you can achieve

  • Overview and transparency in task management
  • Shorter meetings
  • Better resource utilization
  • Traceability
  • More satisfaction in the team

A splendid cocktail of methods and functions

Allegra is not a toy, everything is sound and battle proven:

  • Scrum and Kanban for agile project management
  • Getting Things Done (GTD) for task priority categorization
  • Earned Value method for progress monitoring and prediction
  • Gantt diagrams for easy planning
  • Resource utilization diagram
  • RACI matrix for a powerful, unique access control system
  • UML state diagrams for workflow definition

and everything is wrapped nicely so that you can use it mostly intuitively!

Getting Things Done für Teams

Aufgabenverwaltung persönlich und im Team: Mit der Getting Things Done-Methode klassifizierst du alles, was bei dir ankommt. Für jeden Vorgang kannst du z.B. einen persönlichen Wieder­vor­lage-Termin einstellen, und deine Kollegin einen ganz anderen. Mit der GTD-Methode strukturierst du deine Arbeit und beherrscht deine Projekte.

Du delegierst Vorgänge und behältst sie trotzdem im Auge, auch wenn du nun nicht mehr der Bearbeiter bist.

Task management with RACI

Through RACI, each process has a responsible person, an accountable manager and possibly a number of consultants (Consulted) and informers (Informed).

This allows you to control access authorizations and automatic notifications incredibly precisely and flexibly.

Anonymous test drive

Quickly check out Allegra with our demo installation completely anonymously.

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Run on your computer

You can install Allegra on your machine and try it for 30 days for free. We are happy to help you getting started.

Free 30 day trial

Request a webinar

Contact us for a free webinar without any obligation.

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Task management with RACI matrix

With the RACI-Matrix, every process has an agent (Responsible), a manager (Accountable) and possibly a number of consultants (Consulted) and to be informed (Informed).

This allows you to control access authorizations and automatic notifications incredibly precisely and flexibly.

Project status reports

Use the many report templates in to create reports quickly and easily. This gives you a quick overview of where your projects are, how your employees and you are progressing, and where there are bottlenecks, budget overruns, or scheduling problems.

What is characteristic for classic task management?

By "classic" task management or "traditional" task management we mean the management of projects that have to deliver a defined product on a certain date within a given budget. It is therefore not possible to negotiate during the project what can be delivered when. Classic task management requires careful planning of expenses for the individual work steps or sub-products. This results in a large number of processes that need to be managed right from the start.

How does classic task management work?

The so-called "waterfall model" best explains how classic task management works. It is often used in companies with a hierarchical organizational structure. Large projects are divided into several phases, which are carried out consistently in the specified order. Analogous to the PDCA cycle, elements of the traditional waterfall model include planning the project process (project plan taking into account the requirements), executing (design, implementation, test), observing and finally ending the project (delivering).

What are the advantages and disadvantages of classic task management?

In classic task management, the focus is on high planning security. The project process is precisely defined in a plan at the start of the project, as is a fixed delivery date, dedicated resources and contractually agreed costs. The orderly structure means that even large projects can be planned and carried out precisely. Classic task management is particularly interesting for projects that have very constant requirements and do not require short-term correction loops. The main disadvantage of classic task management can already be seen here. It is unsuitable for projects with many unpredictable changes in requirements due to a lack of flexibility. There is a risk that errors will only be discovered and corrected at a later point in time, which is usually associated with high additional costs.

What is hybrid task management software?

Hybrid task management is a combination of classic and agile task management. This pragmatic approach is mainly used in industries with high innovation pressure, such as the information and telecommunications technology market, as well as the automotive industry, with short time-to-market sequences.

Hybrid task management aims at a more flexible handling of continuous change requests, a stronger orientation of the project results to the market needs and a shortening of the implementation time of the project compared to the classic task management.

For this purpose, agile methods are integrated into a classic structure and process organization or introduced in sub-projects and provided with suitable interfaces. For example,  administrative areas, such as marketing and business development, are managed using traditional methods while software development is managed using agile methods.

The structure of a modern task management must therefore be first-class Scrum software or Kanban software   as well as a classic task management tool.

Task management for professionals: you have to pay attention to it!

Modern project organization is no longer a matter of lonely project managers. Especially when you look at agile software development, you can see how much the team's role is concerned with task management. This development is also penetrating into other areas of work, whereby in many cases a mixture of agile and proven practices is seen as promising.

Thus, from the outset, modern task management is also collaboration software, which must have anchored the idea of ​​collaboration in their DNA when managing a project.

Related topics: task management on Wikipedia, Asana task management