Task management functions
With Allegra, you can lead project portfolios, projects with sub-projects, classic, agile, and hybrid projects to success. Because it's always clear who does what by when.
Kanban boards
In Allegra, you can display your tasks and other processes in the intuitive board view and reassign or change the status via drag & drop.
For large volumes of tasks, you can use the various list views that you can easily adapt to your needs.
Discussions
Keep all information and discussions of a task together in one place. No more searching for emails. All participants are always well-informed and can easily join the discussion.
Hierarchy
Keep an overview with hierarchical structures of projects and tasks. You can manage even large amounts of tasks and extensive projects.
Use hierarchy to assign permissions and make sure that everyone can see what they need, but not anything more.
Templates
Create new projects in the blink of an eye from project templates. Save completed projects as templates for later use.
Use text templates for quick response to tickets. Store templates for the project documentation and make it easy for your team to create all the necessary documents.
Personal dashboards
Compose your own dashboard or use one from the template catalog. Utilize the diverse tiles and charts so that you have the most important information for you at a glance.
Automation
Save a lot of time and automate
- Reminders and follow-up of regular tasks
- Response to tickets
- Creation of sprints
- Forwarding of approvals
- Escalations
- Closing of outdated tasks
and everything you want to control externally via the Rest-API.
Diagrams and Reports
Find out anytime about the current status of your work with the help of clear diagrams and meaningful reports.
Your Tasks
With just one click, you get a list of all your tasks. Mark frequently visited tasks as favorites.
Table View
In the table view, you can display a large amount of information about your tasks in a compact and structured way.
Boards
Organize your work like sticky notes and track your tasks at every stage. Boards help to make your work processes more transparent.
Timelines
Visualize relationships between project tasks and compare the original plan with the current plan in the interactive Gantt chart.
Workload
Plan your resources so that no one is overworked or underutilized.
Portfolios
Keep track of all tasks with project spanning requests and reports.
Reports und KPIs
Create meaningful reports together with Microsoft Power BI and improve your processes based on KPIs.
Cockpit
View all key data for your project in one place in real time. Quickly see where deadlines and budgets are being exceeded.
Excel Export
Export any project data to Excel files and prepare them there for the desired representation.
Communication
Ensure an optimal flow of information so that everyone in the team is provided with exactly the information they need at all times.
RACI
With the help of the RACI-based communication scheme, you ensure that everyone gets exactly the information they need– no more, no less.
Followers
Add team members as readers or editors to tasks so they can see or even edit them and be notified of changes.
Chat Integration
Using our Slack or MS Teams integration, you can be informed and participate in discussions without being logged into Allegra.
Reminders
Get automatic reminders of due and overdue tasks via email or a chat program.
In-App Notifications
If you already receive too many emails, get notified by the message feature within Allegra.
Text Templates
With the help of text templates, you can quickly create standard responses to standard requests.
Likes
Evaluate processes such as tasks, documents or discussion contributions with positive or negative feedback.
Discussions
Discuss with team members, partners and customers via integrated comment function, email or chat systems like Slack and Teams.
Follow-Ups
Give tasks to team members and set a personal deadline for follow-ups.
Document and Track Meetings
Document your project meetings effectively and instantly.
- Track to-dos from previous meetings in real time.
- Create tasks with task management directly while writing meeting minutes.
- Create new minutes from templates or previous documents.
- Automatically create Jour Fixe minutes.
- Make minutes available online or as PDFs.
Administration
Manage teams, guest users, projects, and service desks, and make sure everyone gets the information they deserve.
Users
Give users roles in your projects and grant them permissions. Synchronize users with your Active Directory or LDAP directory server for easy user management.
Guests
Work with customers, external vendors, contractors and partners in Allegra.
Groups
Organize users into groups and thus simplify general user management and the assignment of permissions.
Organizations
Assign users to departments or companies. Organize departments hierarchically for appropriate permissions in resource planning.
Two-Factor Authentication
Increase access protection with two-factor authentication via email or one of the popular 2FA apps for cell phones.
Permissions
You assign permissions in projects via freely definable roles. You use system roles to define who is allowed to do what in the system. The hierarchical basic structure allows you to distribute the responsibility among many people.
Project Management
Archive inactive projects and keep the overview. The data can be reactivated at any time.
Data Protection
Export all data of individual areas or a whole server including all configurations and import everything on another server.
Safeguard Your Investment
Update even more than 10 years old versions including all configurations and data and bring them up to date.
Mobile Apps
With our mobile apps for Android and iOS, you're always up to date, even when you're on the go.
iOS
Track your work in progress even on the go and stay up to date no matter where you are. With our mobile app, you can create tasks, have discussions about them, and enter and receive updates on their progress.
Android
Track your work from your Android device even when you're away and stay up to date. You can create tasks, discuss them, and enter and receive updates on their progress wherever you are.
Integrations
Link Allegra to other tools you use. This way it will be easier for you to oversee all your work from one place.
Rest API
The Rest API gives you access to all your Allegra data to integrate with other tools and automate operations.
Slack
Post updates to a Slack channel when there are changes to your Allegra tasks. You can also create, comment, mark as done and edit tasks via Slack.
Send Emails to Allegra
Send or forward emails to Allegra to create tasks or start discussions. This way, you can convert emails into executable actions and you won't lose any important information.
Gitlab
Link your Gitlab commits to tasks to keep your team informed about the latest code changes.
MS Power BI
Easily create complex reports based on your Allegra data with Microsoft Power BI.